Privacy Policy

This Privacy Policy (together with our Website Terms of Use and any other documents referred to on it, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. This Privacy Policy also sets out how you can instruct us if you prefer to limit the use of that personal data and the procedures that we have in place to safeguard your privacy. For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is the Spanish Chamber of Commerce in Great Britain (“SCC”, “us”, “our” or “we”).

By using the website www.spanishchamber.co.uk (the “Website”) or submitting information to us, you signify your consent to our collection, use and disclosure of your personal information in accordance with this Privacy Policy. If you do not agree with this Privacy Policy, you must not use the Website or submit information to us through or in connection with the Website or otherwise.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

1 INFORMATION WE MAY COLLECT FROM YOU
The SCC may monitor visits to the Website, in order principally, to ensure that it is easy to navigate, identify the areas that are of particular interest to visitors and generally improve the Website and services offered. The information the SCC collects in this process will not identify you as an individual and it does not seek to identify individual visitors unless they volunteer their contact details through one of the forms on the Website.

In some circumstances the SCC’s records may identify organisations visiting the Website and the SCC may use that information in managing its relationship with those organisations, for example, in considering how to develop the services that it offers. We may collect the following information from you regarding:
- any business information that you submit such us the name of your company and/or trading name (contact person and position within the company, website address, type of activity of your company and the number of employees) and your full professional address with contact details and email address;
- information that you provide by filling in forms and submitting information over the phone, by post, email, fax or on the Website. This includes information provided on registration, subscribing to any one of our services, through surveys, by posting material on the Website or by requesting services from us;
- if you contact us, whether through the Website or otherwise (for example, by post, email, fax, phone, text message) we may keep a record of that correspondence. For example, if you submit a query, a complaint or a refund request, report a problem with our service or Website, or otherwise liaise with our customer service, technical support or any other department in our company we may keep such record;
- we may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them;
- your IP address (this is your computer's individual identification number for internet connection) is automatically logged by our web server. This is used to note your interest in this Website;
- details of your visits to our Website (including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access;
- if you use our Curriculum Vitae (“CV”) facility and submit your CV, we will store this information; and
- if you use the Website’s CV facility, the SCC will store the information you provide to enable the SCC and firms who subscribe to the SCC to access your online profile. If you use the Website’s job search facility, the SCC will store your details to enable you to forward them to firms or recruitment consultants who advertise jobs in which you are interested.
The above information may include any personal information that relates to and identifies you, including but not limited to your name, postal address, e-mail address, telephone number, bank account details, and any other information collected as set out in the above list.
The SCC may check some of the information that you provide against third party databases to confirm that it is accurate.

2 HOW WE MAY USE THE INFORMATION COLLECTED FROM YOU
We may process this information for the purpose of:
- informing you about services provided and events organised by the SCC that may be of interest to you;
- administering registration and membership records (including membership reminders, e.g. update your payment details);
- providing you with information about special features on the Website or any special services or products or related information from third parties which we believe may be of interest to you;
- providing and personalising our products or services;
- providing you access to all parts or features of our services or the Website;
- communicating with you on any matter relating to the provision of the SCC services;
- informing you of any service provided by a third party that may be of interest to you;
- dealing with your inquiries and requests, including contacting you if necessary;
- carrying out our obligations arising from any contracts entered into between you and us;
- processing your payment;
- contacting you for your views on our services and notifying you occasionally about important changes or developments to our services or the Website;
- notifying you about changes to our services;
- carrying out market research campaigns;
- improving and developing our services or the Website;
- ensuring that content from our Website is presented in the most effective manner for you and for your computer or mobile device;
- organising events with other Chambers or organisations; and
- enabling the SCC and firms who subscribe to the SCC to access your online profile if you submitted your CV to us.

We may also use your personal information, or permit selected third parties to use your data, to provide you with information about goods and services which may be of interest to you and we or they may contact you about these by email, post or telephone.

If you prefer not to receive information from the SCC or from its selected third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data, (e.g. the order form or registration form) if applicable, or send an e-mail message to info@spanishchamber.co.uk at any time.
We may also gather this information and statistics for the purposes of monitoring the usage of the Website and our services and may provide such aggregate information to third parties. These statistics will not include information that can be used to identify you.

If you stop using our services or the Website, or your permission to use the Website or our services is terminated, we may continue to use and disclose your personal information in accordance with this Privacy Policy (as amended from time to time) and as permitted by law. However, if you wish us to stop e-mailing you with information in connection with the Website or our services, please send your request to info@spanishchamber.co.uk.

3 INFORMATION SECURITY
The internet is not a secure medium. However, we have put in place various security procedures with regards to the Website and your electronic communications with us, as set out in this policy.
Please be aware that communications over the internet, such as emails/webmails are not secure unless they have been encrypted. Your communications may route through a number of countries before being delivered – this is the nature of the World Wide Web/internet. We cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.

We believe that we have appropriate policies, rules and technical measures to protect the personal data that we have under our control (having regard to the type and amount of that data) from unauthorised access, improper use or disclosure, unauthorised modification, unlawful destruction or accidental loss.
All of our employees and data processors that have access to, and are associated with, the processing of your personal information are obliged to respect the confidentiality of our visitors’ information.
We may need to disclose your data, if required by law or when requested to by regulatory bodies or law enforcement organisations, which may use your data for regulatory purposes.

4 TO WHOM WILL YOUR INFORMATION BE DISCLOSED?
Your information may, for the purposes set out in this Privacy Policy, be disclosed for processing:
- to our patrons, partners, members, (including prospective patrons, partners or members) or selected third parties who provide products or services that may be of interest to you or who may be interested in your products or services. We will ensure that anyone to whom we pass your information agrees to treat your information with the same level of protection as if we were dealing with it;
- to regulatory bodies for the purposes of monitoring and/or enforcing our compliance with any regulatory rules/codes or where required by law, regulation or legal proceedings;
- to a competent authority in response to a valid, legally compliant request by a competent authority;
- to other chambers of commerce or other organisations with similar aims and objectives;
- to our employees;
- where we, or an affiliate processing your data on our behalf, are compelled to do so by law;
- if you use our Website’s job search facility, to recruitment consultants, head-hunters or companies who might be interested in your profile in the event of a job vacancies;
- to third parties from whom you have chosen to receive marketing information;
- to auditors or contractors or other advisers auditing, assisting with or advising on any of our business purposes;
- to any third party where such disclosure is required in order to enforce or apply our Website Terms of Use or our terms and conditions and/or other agreements, or to protect the rights, property, or safety of our company, our customers or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction;
- to prospective sellers or buyers of our business or any of our assets; and
- to third party consultants, contractors or other service providers who may access your personal information when providing services (including but not limited to IT support services) to us.
The SCC takes reasonable precautions to ensure that any personal information which you provide is used only for the express purposes set out in these conditions. However, the internet is not a completely secure network and the SCC cannot guarantee that such information will not be intercepted by other parties.

5 YOUR RIGHTS OF ACCESS IN RELATION TO YOUR INFORMATION
You can write to us at any time to obtain a copy of your information and to have any inaccuracies corrected. Where appropriate, you may have your personal information erased, rectified, amended or completed. Please write to 126 Wigmore Street, London, W1U 3R, or email us to info@spanishchamber.co.uk and please quote your name and address.
We should be grateful if you would also provide brief details of the information of which you would like a copy or which you would like to be corrected (this helps us to more readily locate your data).
We will require proof of your identity before providing you with details of any personal information we may hold about you. We may charge a fee of £10 to cover the administration costs involved in providing you with a copy of your information.

6 COOKIES
We use cookies to store and collect information about your use of our site. Cookies are small text files stored by the browser on your equipment's hard drive. They send information stored on them back to our web server when you access our site. These cookies enable us to put in place personal settings and load your personal preferences to improve your experience. You can find out more about cookies at www.allaboutcookies.org, and more about the cookies we use on www.spanishchamber.co.uk/content/Cookies-Policy.

7 YOUR CONSENT AND CHANGES TO THIS PRIVACY POLICY
By submitting any personal information to us, you consent to the use of information as set out in this Privacy Policy. We reserve the right to amend or modify this Privacy Policy and if we do so we will post the changes on the Website. It is your responsibility to check the Privacy Policy every time you submit information to us or place an order. Use will signify that you agree to any such changes.
In the event the purposes for processing your personal information change, we will contact you as soon as practicable and seek your consent for the new purposes where such new purposes relate to a new additional purpose for processing which is not compatible or similar to the originally specified purposes.

8 THE DATA PROTECTION ACT 1998
The Spanish Chamber of Commerce in Great Britain is registered as a Data Controller under the terms of the Data Protection Act 1998 and we ensure we comply with all the protections the Act affords to you. Our registration number is Z1574779.

9 USE OF YOUR PERSONAL INFORMATION SUBMITTED TO OTHER WEBSITES
We are not responsible for the privacy policies and practices of other websites even if you accessed the third party website using links from our Website.
We recommend that you check the policy of each website you visit and contact the owner or operator of such website if you have concerns or questions.

10 CONTACT
If you have any questions about the SCC’s privacy policy, you think that the information it holds about you may need to be corrected, or you would like us to provide you with information about our services or services offered jointly with or on behalf of other organisations, please send an email to info@spanishchamber.co.uk or write to us to Wigmore Street, London W1U 3R.

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