Secretary/Receptionist at Uría Menéndez

Date Posted: Thu, 26/04/2018
Company Name: Uría Menéndez Abogados S.L.P.
louise.keenlyside@uria.com
www.uria.com
Contact: Louise Keenlyside
Telephone: 02072601800
Location: London
Job Description:

DUTIES:
• Secretary to several lawyers including one partner.
• Invoicing and liaison with clients to follow up on the status of payments and updating Madrid on the status of these invoices.
• General administration/support to the Office Manager.
• Organisation of contacts of the London office.
• Preparation of documentation for meetings and events. Organisation of seminars.
• Registration of new legal matters in the internal system and conflict checks.
• Expense management of the London office.
• Organisation of conference calls and videoconference arrangements.
• General filing.
• Organisation of couriers and ordering of supplies for the office.
• Reception: First point of contact for clients, suppliers and couriers.
Switchboard: Filtering of telephone calls and taking accurate telephone messages.

THE SKILLS NEEDED FOR THIS JOB ARE:
• Good level of English and Spanish.
• Excellent communication skills.
• Good use of Office tools (Outlook, Word, Excel, Powerpoint).
• Sociable, discrete, responsible and very organised.
• Motivated, customer focused and a quick learner.
• Team player, flexible and efficient.

WORK SCHEDULE: 9.30h. – 18.30h. Monday to Friday.

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